Key Responsibilities:
Details below outline the primary duties and expectations associated with this specific position.
Record Keeping and Documentation:
- Maintain accurate and up-to-date records of branch meetings, decisions, and activities, including meeting minutes, agendas, and attendance records.
- Organize and archive branch documents, resources, and correspondence in a systematic and accessible manner for reference and future use.
Communication and Correspondence:
- Facilitate internal and external communication within the local branch, disseminating information, updates, and announcements to Members, Supporters, and stakeholders..
- Manage branch email accounts, respond to inquiries, and coordinate responses to correspondence received from the central BOVF organization or external entities.
Meeting Coordination and Support:
- Assist the Chair in preparing meeting agendas, scheduling meetings, and notifying Members of upcoming events, ensuring timely and efficient coordination of branch activities.
- Attend branch meetings, record minutes, and provide administrative support to facilitate productive discussions, decision-making, and follow-up actions.
Membership Management:
- Maintain an updated roster of branch Members, including contact information, membership status, and engagement preferences, using designated databases or software systems.
- Assist in recruiting new Members and Supporters, processing membership applications, and welcoming new individuals to the branch community.
Collaboration and Coordination:
- Collaborate with other branch Officers, volunteers, and stakeholders to coordinate joint initiatives, campaigns, and events that contribute to the overall goals and objectives of the BOVF.
- Liaise with the central BOVF organization to exchange information, share resources, and coordinate support for branch activities and initiatives.
Administrative Support:
- Provide administrative support to branch Officers as needed, including drafting correspondence, preparing reports, and managing logistical arrangements for events or meetings.
- Assist the Local Branch Chair and BOVF Information Officer to ensure that all locally produced material is included in the BOVF Information Hub, making it available to other local branches.
- Assist in the preparation and distribution of promotional materials, newsletters, and other communications to raise awareness and engagement within the local community.
Qualifications and Skills:
- Strong organizational and administrative skills, with attention to detail and the ability to manage multiple tasks and priorities effectively.
- Excellent written and verbal communication skills, with the ability to convey information clearly, concisely, and professionally.
- Proficiency in using office software applications, such as word processing, spreadsheet, and email programs, to create and manage documents and communications.
- Collaborative mindset and interpersonal skills, with the ability to work effectively as part of a team and build relationships with diverse stakeholders.
- Commitment to the mission and values of the BOVF, with a desire to contribute to the organization’s efforts to advocate for the rights and interests of British Citizens residing overseas.
- Discretion and professionalism in handling sensitive information and communications, maintaining confidentiality and upholding ethical standards.
Note: This role description is intended to provide a comprehensive overview of the responsibilities, qualifications, and skills required for the position of Local Branch Chair within the BOVF. Specific duties and expectations may vary depending on the needs and context of individual branches.
